# AI Appointment Scheduling

Your AI receptionist books appointments automatically — directly into your calendar or via a booking link. No missed calls, no phone tag.

7-day free trial · Cancel anytime

## Calendar

Live

| Mon | Tue | Wed | Thu | Fri |
|-----|-----|-----|-----|-----|
| 16  | 17  | 18  | 19  | 20  |
| 9am | Team standup   | Review | Planning |
| 10am| Onboarding     |       |          |
| 11am|                |       |          |
| 12pm| Consultation   | Sync  |          |
| 1pm | Client call    | Demo  |          |
| 2pm | Strategy       |       |          |
| 3pm | Incoming Calls  |       |          |

Sarah M.— Consultation, Tue 12pm

## Integrations

### Connects to your calendar and booking tools

NextPhone books appointments through your existing platform or directly into your calendar.

### Works with your booking platform
- NextPhone connects to your existing booking tool and sends callers a link via SMS.
- They book through your system — nothing new to set up.
- Sends booking link to caller via SMS.
- Caller picks a slot at their convenience.
- All bookings flow through your existing system.
- Works with any booking page.

### Books directly into Google Calendar
- NextPhone checks your real-time availability, proposes open slots to the caller, and books the appointment on the call. No booking platform needed.
- Checks availability and proposes times live.
- Prevents double-bookings automatically.
- Sends confirmation SMS to caller.

## Getting Started

### Easy to set up

Trained on your online presence. Connected to your tools. Live in days.

1. **We learn about your business**  
   Tell us your services, appointment types, and durations. Takes about 5 minutes.

2. **Connect your calendar**  
   Link Google Calendar, Outlook, Calendly, or your scheduling tool. One click.

3. **Set your booking rules**  
   Define availability windows, buffer times, appointment types, and whether to book directly or send links.

4. **Go live**  
   Forward your calls to NextPhone. Appointments start booking automatically.

## What Gets Booked

### Every type of appointment, handled

NextPhone books whatever your callers need — from quick consultations to multi-hour on-site visits.

#### Consultations
- Free consultations
- Legal intake calls
- Financial reviews
- Coaching sessions

#### Service appointments
- Repairs & maintenance
- Installations
- Routine servicing
- Emergency visits

#### Estimates & quotes
- On-site assessments
- Walkthrough visits
- Project scoping
- Inspection calls

#### Client meetings
- Discovery calls
- Strategy sessions
- Account reviews
- Onboarding calls

#### Sessions & classes
- Personal training
- Tutoring sessions
- Group classes
- Workshops

#### Tours & inspections
- Property showings
- Home inspections
- Facility tours
- Open house visits

## Businesses that stopped missing bookings

**David Chen**  
Owner, Summit Roofing & Solar  
Denver, CO  
Roofing  
We were losing 5-6 calls a day when the team was on jobs. Now every one of those turns into a booked estimate. It paid for itself in the first week.

**Marcus Williams**  
Operations Manager, Apex Plumbing  
Atlanta, GA  
Plumbing  
We get 30+ calls a day and half of them are people wanting to book a service. My team used to spend hours on the phone just scheduling. Now it happens automatically — we just show up to the jobs.

**Laura Reeves**  
Independent Consultant  
Austin, TX  
Consulting  
I run a one-person consulting firm. I can't answer the phone when I'm with a client. NextPhone books my discovery calls while I'm in sessions — I just see them on my calendar.

## FAQ

### Which calendars does NextPhone integrate with?

Google Calendar, Outlook/Microsoft 365, Calendly, Housecall Pro, ServiceTitan, and more. If your calendar has an API, we can connect to it.

### Can it handle different appointment types with different durations?

Yes. NextPhone understands your service catalog — a 30-minute consultation vs. a 2-hour installation. It matches the right duration to the right slot.

### What if the caller wants a time that's already taken?

NextPhone offers the nearest available alternative. If nothing works, it captures the caller's preferred times and alerts you to follow up.

### Does it send the booking link automatically or only when asked?

You choose. Configure it to always send a link, only when direct booking isn't possible, or let the caller decide.

### Can callers reschedule or cancel by calling back?

Yes. NextPhone recognizes returning callers and can modify or cancel their existing appointments without any manual intervention.

### Will it prevent double-bookings?

Yes. It checks your calendar in real time before confirming anything. If a slot gets taken between the call and confirmation, it offers the next available time instead of double-booking.

## Get Started In Days

Turn your phone lines into a 24/7 booking engine. See a live demo and have NextPhone answering calls in under a week.